When to Start Planning Your Office Move

An office move is a complex process; executing it with minimal downtime requires meticulous planning and coordinating with a professional office moving company. A rough estimate for relocating a larger office is a year, but the process of planning the move can start two to three years beforehand.

Long Distance Moves

As more employees relocate further from the city to save money, businesses are taking note and following suit, relocating affordable locations to accommodate their employees. When you’re relocating out of a city or out of state, the planning should begin – at the very least – 18 months before the relocation. Part of the planning process should entail sending employees and executives to scout possible relocation spots to determine the area that most meets your employees’ needs and the business’s culture.

Local Moves & Small Offices

For local moves, planning can begin twelve months before the relocation. This is enough time to establish a moving team that will determine the budget, set the relocation schedule, and coordinate with ISPs, employees, and local movers.

For smaller offices with between five and fifty employees, the planning can begin nine months before the relocation. The primary focus should be setting up your ISP and telecoms and doing a run-through with your movers.

Large Office Moves

Larger businesses with over fifty employees should start planning twelve months before relocating. This period excludes finding the office space and signing a lease.

For larger offices, your team will need to ascertain what you should move, what you should store or donate, and coordinate with office outfitters to prepare the new space. Additionally, the team will need to ensure your ISP has installed service and phone lines are ready. This guarantees that the only thing left to do is for employees set up. Planning in this way is the best method to reduce – and in most cases eradicate – downtime; it also reduces costly delays and last-minute issues.

Most of the planning phase will include managing the relocation of your ISP and telecommunication, setting and maintaining the budget, and communicating the process with key stakeholders. The team will also map out a phased approach to ensure that as more services move away from the previous office, there is a seamless switch to the new office. Besides, planning is the only way to guarantee the move remains within budget.

MAC Relocations is here to help you pack your office, move your furniture safely, and reduce stress during your office move. Reach out to our team today for a free quote and site visit by using the form below!